The main Passwords Max interface consists of a "menu" and "toolbar" used to start "lists", "tools" and "reports".
- Each list may be viewed, searched, edited, and printed.
- Tools are used to perform common tasks such as "Select Active User", "Generate Password", "Add New Password Account", "Encrypt File", "Decrypt File", etc.
- Reports may be configured for format, content, order, font, preview inclusion.
Microsoft Windows standards are used. Every feature can be accessed using the mouse, and keyboard shortcuts. Menus and buttons are activated using the ALT key in conjunction with the underlined letter.
Description of Toolbar Icons
Select Active User – Passwords and program options are presented based on the user that is currently active. Press this button to select a user.
Passwords – Display the list of passwords.
Users – Display the list of users.
New – Add a new password account using the standard wizard.
Send – Send information for the currently highlighted password account.
Alternate Access Through the Windows Tray
A small "monitor" program is available in the tray for quick and easy access to your password collection. Only the most commonly used functions are duplicated from the main "administration" program, but their usage is similar.
Background
Passwords Max can be used by one person, or by many*, and you can have each user’s password list encrypted and secured with a unique password. When you first install Passwords Max, it automatically defaults to the basic setup, one user ("Default User") with no password list security. If this setup meets your needs, you may proceed to the section on entering passwords.
If you will be the only person using Passwords Max, you may wish to just leave the name of the single user as "Default User", but change the password. As installed, the password for the "Default User" is "Not Required". This phrase indicates to Passwords Max that you do not wish to be asked for your password every time a new operation begins. In other words, you would click on the "Passwords" button, and your passwords would immediately appear. To enter your password, press the "Users" button on the toolbar, or select "Lists" then "Users" on the main menu. "Default User" will already be highlighted, so just press "Change". You can then enter and confirm your new password. Your changes will be saved when you press the OK button.
Remember: Once you have entered a password, you cannot access your personal password list in any way without first entering your password. There is no way to recover this password, so it is the one and only one you need to remember. If you do not want to be asked for a password before using your password list, enter a password of "Not Required".
If more than one person will be using Passwords Max, you can set each person up by pressing the "Users" button on the toolbar, or selecting "Lists" then "Users" on the main menu. For each user, press the "Add" button and enter a unique name, their password, and their password once more to confirm its accuracy. Your changes will be saved when you press the OK button.
When you are done editing user information, press the "Close" button.
* Please note that the registration cost is based on the number of users.